Sofirux - document management
Our software is a specialized web-based document management solution for Tunisia and France that lets you scan and archive your documents without necessarily keeping a paper trail of them.
With our software solution, you can scan, index and archive your documents with ease.
Our EDM (electronic document management) solution lets you manage different forms of documents using storage software available on PC or Mobile.
What is an EDM solution?
An EDM solution encompasses the processes and procedures your company uses to capture, store, secure and retrieve information on a day-to-day basis. For many companies, these processes can be greatly improved through the use of document management software or an electronic document management system.
Electronic document management is extremely time-consuming. An employee spends almost 40% of his or her time searching for information locked away in e-mails, documents, shared hard drives and filing cabinets. Managers spend an average of four weeks a year searching for or waiting for documents that have been misfiled, mislabeled or simply lost.
Our EDM solution, Our software overcomes this problem: no need to worry about misfiled, lost or destroyed documents, because they're stored forever on a secure server, backed up daily.
Our software: The optimum EDM solution for your business
There are a number of advantages offered by our EDM solution, such as :
Control over who sees, accesses and shares all your information.
Protection of your valuable business information
Setting group, department and user-specific limits, as well as restricting the display of certain documents or index values according to the user's access point.
The Workflow module: Go further to automate task processing.
Your best EDM software solution in Tunisia
Having assessed your needs, and the need for EDM software within your organization, now comes the question of the criteria to consider when choosing the right software.
4 Advantages of electronic document management
Managing documents, sometimes from multiple sources, can be a daunting task. Depending on the nature of your business, a document management system can offer several key benefits to your organization.
We'll discuss the 4 key benefits of document management systems, including:
- Reduced storage space.
- Increased security.
- Improved regulatory compliance.
- Improved employee collaboration.
Reducing document storage space
Commercial property costs are rising, as are the costs associated with storing paper documents. A document management software solution that can reduce the need for filing cabinets and boxes is a valuable asset for any business, freeing up valuable office space. Documents that need to be retained as hard copies can often be stored in less expensive locations, such as a warehouse.
2.Increased safety
Document security is essential for organizations of all sizes to protect sensitive data. Electronic document management offers greater control over sensitive documents, and access to documents can be controlled at folder level for different groups or individuals. What's more, EDM leaves an audit trail showing who consulted a document, when it was consulted and how it may have been modified. Managed documents are highly traceable and can be tagged to enable automated alerts.
3.Improving document management
Compliance requirements for some documents can be really tough. Non-compliance can lead to fines, license revocation and, in some cases, criminal liability. EDM reduces the risk of non-compliance. Document retention schedules, for example, can be automated, and new documents can be more easily filed and stored.
4. The best collaboration
With DMS, information exchange and collaboration can be much easier. Documents captured from different sources can be accessed from multiple locations. Electronic imaging makes it possible to share documents over a network via e-mail or the Internet. EDM provides greater visibility of business processes and can enable better monitoring of workflow. Access by external users can be authorized and monitored.
Document management: the solution we offer also provides version control, enabling older versions of the same document to be retrieved if necessary. This feature is important if several parties are working on the same document.
To take advantage of our best prices for your document management software, please request a free quotation. Our sales team will get back to you as soon as possible.
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